Privacy Policy
Artaeria Editorial Ltd
Effective Date: May 26, 2026
1. Introduction
1.1. This Privacy Policy is issued by Artaeria Editorial Ltd (“Artaeria,” “we,” “us,” or “our”), based in Ontario, Canada.
1.2. This policy explains how we collect, use, store, and protect personal information obtained through our website at artaeria.com, our mobile application, and any related services (collectively, the “Services”).
1.3. For the purposes of applicable data protection laws, Artaeria Editorial Ltd is the data controller responsible for your personal information.
1.4. By accessing or using the Services, you acknowledge that you have read, understood, and agree to be bound by the terms of this Privacy Policy. If you do not agree with this policy, please do not use the Services.
2. Information We Collect
2.1. We collect only the information you voluntarily provide to us. We do not collect personal information through automated means beyond the essential cookies described in Section 8.
2.2. Contact and Submission Forms. When you submit an inquiry or creative submission, we may collect your name, email address, subject of inquiry, message content, and optionally your Instagram handle and portfolio or website link.
2.3. Orders. When you make a purchase, we may collect your name, email address, billing and shipping address, phone number, and order history.
2.4. Account Registration. If you create an account, we store your login credentials and order history to facilitate future transactions.
3. Use of Information
3.1. We use the information collected for the following purposes: (a) processing and fulfilling orders; (b) responding to inquiries and submissions; (c) communicating with you regarding your orders or requests; (d) improving our website and services; and (e) complying with applicable legal and tax obligations.
3.2. We do not sell, rent, trade, or otherwise disclose your personal information to third parties for marketing or advertising purposes.
4. Consent and Legal Basis
4.1. We process your personal information on the following legal bases, depending on the nature of the interaction: (a) contractual necessity, when processing is required to fulfill a purchase or deliver a service you have requested; (b) your consent, when you voluntarily submit information through our contact or submission forms; and (c) legitimate interest, when processing is necessary to maintain the security and functionality of our Services.
4.2. You may withdraw your consent at any time by contacting us as described in Section 18. Withdrawal of consent may affect our ability to provide certain services to you, including but not limited to processing orders and responding to inquiries. Withdrawal of consent does not affect the lawfulness of processing carried out prior to withdrawal.
5. Submissions
5.1. When you submit a portfolio, manuscript, or creative materials through our contact form or by any other means, we treat all submitted content as strictly confidential.
5.2. Submissions are reviewed solely for the purpose of editorial consideration. We do not claim any rights to submitted materials. Links to portfolios and creative work shared with us are not disclosed to third parties without your explicit consent.
5.3. Submitted materials are retained only for as long as necessary for editorial review, unless otherwise agreed upon.
5.4. We ask that you do not include sensitive personal information in your submissions, such as government-issued identification numbers, financial details, medical information, or any other data not directly relevant to your inquiry or submission. We are not responsible for any sensitive information you choose to provide that we have not specifically requested.
6. Payment Processing
6.1. All payments are processed securely by third-party payment providers, including Stripe and PayPal.
6.2. We do not store, process, or have access to your full credit card numbers, banking credentials, or other sensitive payment information on our servers.
6.3. Third-party payment providers operate under their own privacy policies and security standards. We encourage you to review their respective policies before completing a transaction.
7. Electronic Communications
7.1. We do not send unsolicited marketing or promotional emails.
7.2. Communications we send are limited to responses to your inquiries, order confirmations, shipping notifications, and other transactional messages directly related to a purchase or request you have made.
7.3. In accordance with Canada’s Anti-Spam Legislation (CASL), all electronic communications we send will identify Artaeria Editorial Ltd as the sender, include our contact information, and provide a means to unsubscribe where applicable.
8. Cookies
8.1. Our website uses cookies that are strictly essential for its operation. These include WordPress session cookies and WooCommerce cookies that enable your shopping cart, login, and account functionality.
8.2. We do not use advertising cookies, tracking cookies, or any cookies intended for profiling or behavioural analysis.
9. Third-Party Services
9.1. Our website is built on WordPress and uses WooCommerce for its online shop. These platforms may automatically collect limited technical data, such as your IP address and browser type, for security, performance, and fraud prevention purposes.
9.2. We do not control the data practices of these third-party platforms and recommend that you review their respective privacy policies.
9.3. We do not share your personal information with any third party except as required to process your orders (payment providers, shipping carriers) or as required by law.
9.4. In providing the Services, we may engage third-party service providers who act as data processors or sub-processors on our behalf, including but not limited to web hosting providers, content delivery networks, and email service providers. These providers are contractually obligated to process personal information only as necessary to perform services on our behalf and in accordance with applicable data protection laws.
10. Mobile Application
10.1. Our iOS application displays content from our website and provides access to our shop and editorial updates.
10.2. Any data entered through the application, including purchases and form submissions, is transmitted to our website servers and processed in accordance with this Privacy Policy. The application does not collect or store personal data independently of the website.
11. International Users
11.1. Artaeria Editorial Ltd is based in Ontario, Canada. If you access our website or make a purchase from outside Canada, your information may be transferred to and processed in Canada. By using the Services, you consent to this transfer.
11.2. We take reasonable steps to ensure that your information is treated securely and in accordance with this policy regardless of your location.
11.3. European Economic Area. If you are located in the European Economic Area, we process your personal information on the following legal bases under the General Data Protection Regulation (GDPR): (a) performance of a contract, when processing is necessary to fulfill your order; (b) your consent, when you voluntarily submit information through our forms; and (c) legitimate interest, when processing is necessary to improve our services or ensure security. You have the right to access, rectification, erasure, data portability, restriction of processing, and the right to lodge a complaint with your local supervisory authority.
11.4. United States. If you are a resident of a US state with applicable consumer privacy legislation, including but not limited to California (CCPA/CPRA), Virginia, Colorado, and Connecticut, you may have additional rights regarding your personal information, including the right to know what data we collect, the right to request deletion, and the right to opt out of the sale or sharing of your personal information. We do not sell or share your personal information as defined under these laws. To exercise any applicable rights, please contact us as described in Section 18.
12. Children’s Privacy
12.1. This website and its content, including publications that may contain artistic nudity, are intended for individuals aged 18 and older.
12.2. We do not knowingly collect personal information from individuals under the age of 18. If we become aware that we have inadvertently collected personal data from a person under 18, we will take immediate steps to delete that information.
12.3. If you believe a minor has provided us with personal information, please contact us as described in Section 18.
13. Data Retention
13.1. We retain your personal information only for as long as necessary to fulfill the purposes described in this policy.
13.2. Order records and transaction data are retained as required by applicable tax, commercial, and legal obligations.
13.3. Contact form submissions are retained for the duration of any ongoing correspondence or editorial review.
13.4. You may request deletion of your personal data at any time, subject to any legal obligations that require us to retain certain records.
14. Data Security and Breach Notification
14.1. We implement reasonable technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include secure hosting, encrypted payment processing through third-party providers, and restricted access to personal data.
14.2. In the event of a breach of security safeguards that creates a real risk of significant harm to any individual, we will notify affected individuals and report the breach to the Office of the Privacy Commissioner of Canada in accordance with the Personal Information Protection and Electronic Documents Act (PIPEDA).
15. Your Rights
15.1. Under the Personal Information Protection and Electronic Documents Act (PIPEDA), you have the right to: (a) access the personal information we hold about you; (b) request correction of any inaccurate or incomplete information; (c) request deletion of your personal information, subject to legal retention requirements; (d) withdraw your consent for the collection, use, or disclosure of your information; and (e) file a complaint with the Office of the Privacy Commissioner of Canada if you believe your privacy rights have been violated.
15.2. To exercise any of these rights, please contact us as described in Section 18. We will respond to your request within 30 days.
16. Limitation of Liability
16.1. While we take reasonable precautions to protect your personal information, no method of transmission over the Internet or electronic storage is completely secure. We cannot guarantee the absolute security of your data.
16.2. To the maximum extent permitted by applicable law, Artaeria Editorial Ltd shall not be held liable for any unauthorized access, disclosure, or loss of personal information resulting from circumstances beyond our reasonable control, unless caused by our gross negligence or willful misconduct.
17. Changes to This Policy
17.1. We may update this Privacy Policy from time to time to reflect changes in our practices, technologies, or legal requirements.
17.2. Any changes will be posted on this page with an updated effective date. Your continued use of the Services after any changes are posted constitutes your acceptance of the revised policy.
18. Contact
18.1. If you have questions or concerns about this Privacy Policy, wish to exercise your rights regarding your personal data, or need to report a privacy-related issue, please contact us:
Artaeria Editorial Ltd
P/O Box 25031, Burlington RPO Harrison, Ontario, L7M 0V8, Canada.
To contact us, please use the form on our Contact page.